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Marketing and Communications Administrator (Part-time)

American Heritage Girls
Part-time
Remote
Position Title:                Marketing & Communications Administrator
Department:                   Marketing & Communications
Status:                            Part-Time, Hourly, Non-Exempt (20 hours per week)
Location:                        AHG National Office, Cincinnati, OH or Remote
Reports to:                     Director of Marketing & Communications
Works with:                    AHG Staff and Volunteers   
Travel:                            Annually for AHG Staff Retreat
Salary:                            $19.00 per hour
 
Position Description
Exhibits a Christ-like, servant-leadership spirit while being responsible for supporting the Marketing & Communications department through campaign coordination, project tracking, and administrative support. This part-time role works closely with other departments to plan and gather campaign content and aids in the logistics planning and execution for exhibiting events (i.e. conventions, conferences, etc.). The ideal candidate is a strong communicator, detail-oriented, systems-minded, and thrives in a collaborative, deadline-driven environment.
 
Specific Duties include but are not limited to:
  1. Campaign Coordination & Project Management
  1. Partner with internal teams to plan and organize marketing campaigns across multiple channels.
  2. Manage timelines, deliverables, and cross-department dependencies on behalf of the Marketing & Communications (MarCom) team using project management tools such as Asana.
  3. Monitor project progress and provide regular status updates to stakeholders.
  4. Coordinate approval timelines and ensure deadlines are met.
  5. Work with Director of Marketing & Communications to monitor department-wide KPIs and adjust campaign planning as needed.
     
  1. Administrative & Departmental Support
    1. Assist with scheduling, meeting preparation, and document organization for the MarCom team.
    2. Maintain department files and resources, ensuring materials are easily accessible and current.
    3. Create, track, and maintain shortened vanity links and QR Codes through third party platform (i.e. Bitly)
    4. Maintain detailed inventory of marketing materials, resources, and swag including on-hand quantities, price per item, and inventory forecasting to determine re-order timelines.
    5. Maintain up-to-date mailing and email distribution lists for departmental use.
    6. Assist with departmental ordering and other administrative duties as assigned.
    7. Participate in daily prayer, weekly vision casting, and monthly Bible Studies.
    8. Adherence to Employee Handbook policies.

       
  2. Event Support
    1. Collaborate with Strategic Growth and New Troop Development teams to coordinate marketing logistics for organizational events, including national and regional conferences and conventions.
    2. Track timelines and deliverables specific to event marketing needs (e.g. print materials, signage, giveaways).
    3. Assist in coordinating booth presence, branded materials and team readiness for events.
    4. Ensure smooth communication between MarCom and other departments.
    5. Collaborate with Strategic Growth and New Troop Development Team to create debrief information on events and analyze KPIs on event success.
       
Qualifications
  1. Passion for serving God in the AHG Ministry.
  2. Agrees with and lives out AHG’s Statement of Faith.
  3. Associate or Bachelor’s Degree in Marketing, Business Administration or related field or equivalent work experience in marketing, communications, or administrative support role.
  4. Proficiency in project management tools such as Asana or similar platforms.
  5. HubSpot experience a plus.
  6. Strong project management and organization skills.
  7. Ability to analyze data and make data-driven decisions.
  8. Excellent grammar and editing skills with keen attention to detail.
  9. Advanced Proficiency in Microsoft Office 365 Suite.
  10. Strong collaboration and communication skills (verbal, written, and interpersonal).
  11. Self-motivated and ability to work independently and meet deadlines.
  12. Ability to thrive in a fast-paced, energetic, and highly creative setting.
  13. Must be a Team Player.
  14. Attention to detail and ability to work under tight deadlines.
  15. Ability to manage multiple priorities and deadlines while working collaboratively with other departments.
  16. Ability to occasionally lift up to 25 lbs
  17. Ability to walk long distances, and stand for long periods of time as needed (only for event exhibits/booths)
 
 

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